treading on dangerous ground?

hello world! 

so here's the sitch - I really want a secret santa-style event to exist for Chernobyl, but I haven't seen one around yet. so I figure I'll give it a go! But, I have never participated in a fic exchange in any capacity. I assume that the majority of the mod's responsibilities go along the lines of promotion, coordination of prompts and fillers, accountability check-ins, and final dissemination, but what really goes on behind the scenes? Are there any mods out there who could advise?? I think there's still time to get the ball rolling for a new year's day unveiling (no there's not), but I don't actually know what I'm doing!

so far, I'm thinking it should have: 

• base on DW for archiving, mirroring on tumblr for promotion
  • fills optimally also hosted on ao3, I assume; anon is an option or folks can chat me up for add codes
    
    • imgur pathway for art
    • vimeo or unlisted youtube pathway for vids
  • anon on for folks who don't have an account and really don't want to make one for some reason? as long as everyone picks up a callsign? is this asking for trouble? idk
• all deadlines operating in GMT
• registration through a google form
  • including option to pitch-hit
  • communicate by email, I presume? if not everyone has a DW, and seeing as tumblr's comms Suck. is this how it's done?
  • I expect a lot of admin will happen in gsheets
  • assign every participant a number that only they and the mod/s know and keep a public sheet of "# is assigned [prompt]" for anonymous reference as necessary?
  • should mod/s match people up, or do people claim on a first-come first-serve basis? how does this work best??
    • claim-style: everyone submits two prompts that they would be equally interested in, with differing tones (one ship, one gen, or within a ship, one angst or kink and one WAFF) and their hard nos. Everyone goes by a pseudonym. Everyone picks two that they would be equally interested in filling. Mod/s match by interest, not history. At the end, the announcement goes out, Nickname aka Realname wrote Fic/Thing for Nickname aka Realname
  • because some folks can prompt for adult materials, I think it'd be best to ask for everyone's ages, to keep from matching those prompts to anyone under 18 
    • 18+, keep things simple
  • fills can look like: 
    • ≥1,000 words
    • ≥10 minutes of fic, not including intro/credits
    • flat colors or shaded drawings, or equivalent in other media
    • open to crossovers, aus, etc
    • any rating, any ship
      • hard no on incest, pedophilia, etc; I can't imagine what would bring that here but just, hard no.
• I know it's not standard, but I want to include some sort of HHA. I haven't turned it into official terms yet, but along the lines of: all participants, regardless of role, make no assumption of historical accuracy / all events and characters present in exchange materials shall be taken as describing the 2019 miniseries and not the 1986 disaster / the good old boilerplate "the characters and events in this event are fictitious; any similarity to real persons, living or dead, is coincidental and not intended by participants regardless of role" / consumption of exchange materials is taken at the reader's own descretion and no exchange participant shall be held for any subsequent offense on another's behalf
  • I know the line between fic and rpf is hazy as anything and I haven't worked out clearer terms yet, but let's keep our noses clean
    • I don't mean to be slamming rpf, I'm just picking a battle at a time
    • if folks do want to integrate historical materials, that's of course fine, as long as the result is based more on the show than anything else
    • 'exactly what constitutes rpf' is such a mess, let's hash that out some time
  • also, I know that this won't make a real difference if someone wants to start #drama, and that none of this requires a waiver, but it doesn't hurt to be clear, right?
  • as any sort of contract, this obviously doesn't hold up for peanuts, but specificity is my best friend against general anxiety, so why not throw it in
• standards based on flyingcarpet's writeup
  
  • no fills released until they're all in

Also. I know I'm bringing this to the table, but my current schedule is already pushing me to the brink. If this happens, I wouldn't want it to fall through because I'm overwhelmed by life things. I don't even know what an admin's job looks like yet, but if anyone wants to chime in on modding, that's probably the only way I could commit to it. I'd really like to see this happen! Let's give it the best shot possible! 

For now, I'm putting a pin in chernobyl_fic_exchange and fingers crossed that this can bloom!


potted_music , brewsternorth , gwinny3k , thoughts?? 


edit: adding the media pathways, striking and attempting to streamline age limits and the selection process. Also, I'm not tabling this forever, but the new year's deadline is out; if this does happen, I can't put myself on a crunch. Maybe brainstorming will help! I do certainly appreciate the warnings before I fling myself off the deep end lol! it'll just certainly take more consideration.