treading on dangerous ground?

[0dense]

hello world! 

so here's the sitch - I really want a secret santa-style event to exist for Chernobyl, but I haven't seen one around yet. so I figure I'll give it a go! But, I have never participated in a fic exchange in any capacity. I assume that the majority of the mod's responsibilities go along the lines of promotion, coordination of prompts and fillers, accountability check-ins, and final dissemination, but what really goes on behind the scenes? Are there any mods out there who could advise?? I think there's still time to get the ball rolling for a new year's day unveiling (no there's not), but I don't actually know what I'm doing!

so far, I'm thinking it should have: 

• base on DW for archiving, mirroring on tumblr for promotion
  • fills optimally also hosted on ao3, I assume; anon is an option or folks can chat me up for add codes
    
    • imgur pathway for art
    • vimeo or unlisted youtube pathway for vids
  • anon on for folks who don't have an account and really don't want to make one for some reason? as long as everyone picks up a callsign? is this asking for trouble? idk
• all deadlines operating in GMT
• registration through a google form
  • including option to pitch-hit
  • communicate by email, I presume? if not everyone has a DW, and seeing as tumblr's comms Suck. is this how it's done?
  • I expect a lot of admin will happen in gsheets
  • assign every participant a number that only they and the mod/s know and keep a public sheet of "# is assigned [prompt]" for anonymous reference as necessary?
  • should mod/s match people up, or do people claim on a first-come first-serve basis? how does this work best??
    • claim-style: everyone submits two prompts that they would be equally interested in, with differing tones (one ship, one gen, or within a ship, one angst or kink and one WAFF) and their hard nos. Everyone goes by a pseudonym. Everyone picks two that they would be equally interested in filling. Mod/s match by interest, not history. At the end, the announcement goes out, Nickname aka Realname wrote Fic/Thing for Nickname aka Realname
  • because some folks can prompt for adult materials, I think it'd be best to ask for everyone's ages, to keep from matching those prompts to anyone under 18 
    • 18+, keep things simple
  • fills can look like: 
    • ≥1,000 words
    • ≥10 minutes of fic, not including intro/credits
    • flat colors or shaded drawings, or equivalent in other media
    • open to crossovers, aus, etc
    • any rating, any ship
      • hard no on incest, pedophilia, etc; I can't imagine what would bring that here but just, hard no.
• I know it's not standard, but I want to include some sort of HHA. I haven't turned it into official terms yet, but along the lines of: all participants, regardless of role, make no assumption of historical accuracy / all events and characters present in exchange materials shall be taken as describing the 2019 miniseries and not the 1986 disaster / the good old boilerplate "the characters and events in this event are fictitious; any similarity to real persons, living or dead, is coincidental and not intended by participants regardless of role" / consumption of exchange materials is taken at the reader's own descretion and no exchange participant shall be held for any subsequent offense on another's behalf
  • I know the line between fic and rpf is hazy as anything and I haven't worked out clearer terms yet, but let's keep our noses clean
    • I don't mean to be slamming rpf, I'm just picking a battle at a time
    • if folks do want to integrate historical materials, that's of course fine, as long as the result is based more on the show than anything else
    • 'exactly what constitutes rpf' is such a mess, let's hash that out some time
  • also, I know that this won't make a real difference if someone wants to start #drama, and that none of this requires a waiver, but it doesn't hurt to be clear, right?
  • as any sort of contract, this obviously doesn't hold up for peanuts, but specificity is my best friend against general anxiety, so why not throw it in
• standards based on flyingcarpet's writeup
  
  • no fills released until they're all in

Also. I know I'm bringing this to the table, but my current schedule is already pushing me to the brink. If this happens, I wouldn't want it to fall through because I'm overwhelmed by life things. I don't even know what an admin's job looks like yet, but if anyone wants to chime in on modding, that's probably the only way I could commit to it. I'd really like to see this happen! Let's give it the best shot possible! 

For now, I'm putting a pin in chernobyl_fic_exchange and fingers crossed that this can bloom!


potted_music , brewsternorth , gwinny3k , thoughts?? 


edit: adding the media pathways, striking and attempting to streamline age limits and the selection process. Also, I'm not tabling this forever, but the new year's deadline is out; if this does happen, I can't put myself on a crunch. Maybe brainstorming will help! I do certainly appreciate the warnings before I fling myself off the deep end lol! it'll just certainly take more consideration.

Comments

Re: holy cats, thank you

[yuuago]

Yeah, running exchanges can be really demanding when it comes to mod time and responsibilities, which is why I've never done it myself. If you're already busy in real life, adding that on can be a Lot.

Maybe a prompt fest or a theme week would be something to consider? I've always liked those (and enjoyed running them too) because they provide the structure of deadlines and prompts without the gift-related issues that exchanges bring.

Good luck, regardless of what you end up doing. <3